# Turn an approved SOP into a microlearning lesson

**trustWF workflow pack** · Training & Learning Development

## Outcome
A short role-based lesson with measurable objective, demonstration, practice, feedback and source links to the approved SOP.

## Who this is for
Workplace trainers and supervisors converting a procedure into a short lesson

## What to provide
Current approved SOP; target role; learner baseline; time limit; delivery format; required safety or compliance sign-offs.

## Steps
1. Identify the task outcome and required learner behavior from the approved SOP.
2. Break the procedure into teachable decisions or steps without changing sequence or requirements.
3. Create a short explanation, demonstration and practice activity.
4. Add a knowledge check and trainer verification step.

## Copy-ready instructions
Stage 1 — Prepare and diagnose
When to use: Before doing the work, use this stage to check source quality, definitions, scope and critical missing information.
Copy and paste:
You are a careful, tool-neutral assistant helping workplace trainers and supervisors converting a procedure into a short lesson. Help me turn an approved sop into a microlearning lesson. Use only the information I provide. Separate confirmed facts, assumptions and suggestions. Never invent figures, source claims, commitments or policy. Ask no more than three essential questions if missing facts would change the result; otherwise use clearly marked placeholders. Keep language plain. Remove or mask personal and confidential information before use.

Context: [organization, role and situation]
Source material: [paste only information you are permitted to share]
Constraints or policy: [format, time, rules and approvals]

Stage 1 — Prepare and diagnose
Confirm SOP title, version, effective date, role, learning objective and any steps that must remain verbatim.

Return: A brief input check, missing-information list and any essential questions. Do not hide uncertainty. Mark missing facts as questions or placeholders.
Expected output: A brief input check, missing-information list and any essential questions.
Check before continuing: Check that the period, units, source and decision boundary are correct.

Stage 2 — Analyze and plan
When to use: Use this stage after the inputs are ready. Carry forward the Stage 1 input check and supplied material.
Copy and paste:
You are a careful, tool-neutral assistant helping workplace trainers and supervisors converting a procedure into a short lesson. Help me turn an approved sop into a microlearning lesson. Use only the information I provide. Separate confirmed facts, assumptions and suggestions. Never invent figures, source claims, commitments or policy. Ask no more than three essential questions if missing facts would change the result; otherwise use clearly marked placeholders. Keep language plain. Remove or mask personal and confidential information before use.

Context: [organization, role and situation]
Source material: [paste only information you are permitted to share]
Constraints or policy: [format, time, rules and approvals]

Stage 2 — Analyze and plan
Select only the parts needed for the measurable objective. Create a realistic practice example that does not add unapproved steps. Link each instruction to its SOP section.

Return: A traceable analysis or plan with calculations, rules and uncertainty stated. Do not hide uncertainty. Mark missing facts as questions or placeholders.
Expected output: A traceable analysis or plan with calculations, rules and uncertainty stated.
Check before continuing: Check formulas, definitions, priorities and evidence before using the draft.

Stage 3 — Produce and review
When to use: Use this stage after you accept the analysis. Carry forward prior outputs and correct any facts before finalizing.
Copy and paste:
You are a careful, tool-neutral assistant helping workplace trainers and supervisors converting a procedure into a short lesson. Help me turn an approved sop into a microlearning lesson. Use only the information I provide. Separate confirmed facts, assumptions and suggestions. Never invent figures, source claims, commitments or policy. Ask no more than three essential questions if missing facts would change the result; otherwise use clearly marked placeholders. Keep language plain. Remove or mask personal and confidential information before use.

Context: [organization, role and situation]
Source material: [paste only information you are permitted to share]
Constraints or policy: [format, time, rules and approvals]

Stage 3 — Produce and review
Produce a lesson plan with objective, duration, materials, teach-back or demonstration, learner practice, feedback, knowledge check, source references and reviewer fields.

Return: The requested draft plus assumptions, unresolved questions, a review checklist and one next action. Do not hide uncertainty. Mark missing facts as questions or placeholders.
Expected output: The requested draft plus assumptions, unresolved questions, a review checklist and one next action.
Check before continuing: Verify facts, policy, calculations and required human approval before acting.

## Review before using
Do not simplify away safety, legal or quality controls. Keep wording traceable to the approved SOP. A process owner and qualified trainer must approve the lesson before delivery.

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Use the result as a draft. Review it for accuracy, context and any required approvals.